i want how to record expenses in quickbooks

How to Properly Manage QuickBooks Vendor Terms & Discounts Remember that if your bill becomes out of balance by having the total not equal the items and expenses, you can recalculate” to have QuickBooks set the bill total to the total of the items and expenses. QuickBooks will try to prompt you with the difference on that next blank line. If you need to split this, change the amount and click into another line. If you enter the “total amount due” in the header, QuickBooks will add this amount to a blank line on the expense tab awaiting assignment. Always double check both dates, just to be sure.Ī reference number isn’t strictly required QuickBooks won’t auto-generate one, but it can be very useful for locating bills and for most types of transaction imports and exports, should you ever need to create a new file from your existing data. QuickBooks will usually try to use the bill date plus the terms to set the bill’s due date for you. Here, you’ll select the vendor, which – if their information has been completely entered on the Vendor list – should pull in the address, default terms, and depending on your settings, possibly the class.Īs with all transaction types in QuickBooks, make sure your date is set correctly when entering the transaction. The next part of the bill screen is the header. Pay Bill (last item on this toolbar) will take you to the screen to enter a payment for this or other bills, defaulting to show bills for this vendor. While these totals generally match, they can become unmatched depending on if the total or lines were entered first, and if things were added and removed during entry of the bill.

Recalculate will add up the totals of the Item and Expense tabs and change the bill total to reflect them. This can be used to start over on allocating expenses if needed, without recreating the whole bill. This allows you to pull in time entries for the vendor to the bill, using the service item from the time entry.Ĭlear Splits will remove everything you’ve entered on the bill’s item or expense lines and will move the total to a blank line on the expense line.

Using this tool, you can select open POs for the chosen vendor by date, PO number, and memo field, and add them to the bill, saving time over creating the bill by hand, as well as creating a transaction link to see what has been received from said PO.Įnter Time on bills will likely see most of its use when tracking subcontractor time in QuickBooks. QuickBooks Inventory Tracking to Fishbowl.

I want how to record expenses in quickbooks